What happens before payday? From Timecard to Paycheck:
Have you ever wondered what takes place between submitting your timecard and seeing your paycheck deposited into your account? There are numerous essential steps that take place behind the scenes to ensure everyone is paid accurately and on time.
Step 1: Employees Submit Their Time
It all starts with accurate timekeeping. Employees clock in and out, submit PTO requests, and review their timecards. If a punch is missing or incorrect, it must be corrected before payroll can be processed. This is why employees receive reminders from supervisor or HR regarding pending punches or timecard approvals. A missing punch can create delays and impact the accuracy of a paycheck.
Step 2: Supervisors Review and Approve Timecards
Once employees have reviewed their time, supervisors verify hours worked, approve PTO requests and review any necessary adjustments.
This helps to ensure: Hours worked are accurate, Overtime is recorded properly, PTO requests are approved, and Missed punches are corrected.
Step 3: Payroll Review Begins
Before payroll is submitted, HR and Payroll conduct a detailed review. This includes checking for:
- Missing punches
- Unapproved PTO request
- Overtime discrepancies
- Benefit deductions
- New hires and terminations
- Payroll changes and adjustments.
Step 4: Payroll is Processed
Once all information has been reviewed and verified, payroll is processed and submitted to payroll provider. During this step pay rates, benefit deductions, PTO balances, and payroll-related items are calculated to ensure each employee receives the correct pay .
Step 5: Final Verification
Before payroll is finalized, one final review is completed to identify any issues that may have been missed. Payroll departments understand that employees rely on their paychecks, which is why accuracy is always the top priority.
Payroll is truly a team effort. Your attention to timecards, approvals, and communication helps make payday successful for everyone.
Our Customer SAY:
We believe in ethics, values, drive determination and results and your organization has delivered beyond our expectations. We deliver on the promises that we set for our customers and Savio has never failed to do the same for us.
- Debra, HR Professional
